Copper Gold Mining Company – Business Support Role; 6 Positions

An Indonesian mining company which operates the copper and gold mining and have a long-term expected mine life followed by processing stockpiles.

To support our expansion project, we are looking for highly motivated and experienced professional to fill the following position:

SUPERINTENDENT PROCUREMENT CONTRACT

(National - Site Based)

Some of your duties will include:

• Develop, prepare, implement and emphasis procurement & contract policy, procedure, and system, and monitor the synergy of company procedures with its suppliers;

• Ensure purchase of goods is implemented through an effective purchase and stocks approval especially in terms of cost, quality, quantity, guarantee and availability.

• Provide direction and coordination with the Business Process Group regarding the development, implementation and updating of the supply and transport consolidation modules of the SAP materials management system, Quadrem E-Business systems. OAS Strategize system and other systems.

• Develop plans and strategies of goods purchase by referring to the requirements of end user departments and provide regular progress report of all activities of the goods procurement.

• Develop contract plans and strategies based on user department contracting requirements and provide regular progress status reports of all contracting activities.

• Develop, apply goods procurement fully utilizing best practices and driving to ensure maximum use of the SAP Material Management Modules, E-Management, E-Business and related base case and global supply chain enabled systems, assisted by IT Department.

• In conjunction with the IT Department, develop, implement and update the contracting components of the SAP contract management, E-business and related systems.

• Give work group direction, resolve problems, prepare schedules and set deadlines to ensure timely completion of sourcing, purchasing, expediting, shipping, importation, distribution and payment of goods, commodities, equipment and materials procured throughout the department.

• Manage approval of supplier’s stocks and administration activities related to compliance with government regulations, interaction, claim, guarantee, return and repair (of goods), hazardous materials management, payment, correspondence, meeting review, taxes, insurance, obligations, etc.

• Develop and maintain standard document of stocks approval and train employees to prepare official documents, which is adjusted with special requirement of the goods to support business operation and construction activities.

• Ensure timely and professional services for end user departments in preparing and evaluating tender, negotiation with tender companies, provide recommendation to management for approval, commercial public administration and complete existing requests.

• Support the Global Environmental group through reporting and compliance with procedures including completion of procurement activities as related to IMS, 5 Star, ISO, OSAS, and Data Acquisition Workbook

• Manage contract and contractor administrative matters relating to Government regulatory compliance and interaction, claims, disputes, invoicing/payments, correspondence, review meetings, back charges, taxes, insurance, liability, indemnities, bonds and retentions.

• Develop and maintain standard contract documents and train staff to prepare formal contract documentation customized to suit specific contract requirements of business operational and construction activities.

• Ensure timely and professional service to user departments in the preparation and evaluation of bids, negotiation with bidders, and recommendation to management for approvals, preparation of contract documentation, issuance of award of contracts and regret letters, general commercial administration and overall contract management and close out of contracts.

• Provide specific focus and compliance to contract management and contractor activities with respect to company standards for health safety and loss control, environmental management, external relations and local business initiatives and support.

• Approve Review and monitor Procurement & Contract Department capital and operating budgets.

• Manage department routine and projects annual business planning (budgeting) process (headcount, Opex, Capex, and closure cost), identify issues, and propose improvements.

• Ensure that programs are conducted within approved budgetary constraints.

• Be accountable for approval of purchases and expenditure within the delegated limits of authority.

• Review monthly cost and production against budget, and identify improvements.

• Reforecast budget if necessary

• The budgeting and costing process are assisted by relevant subordinates

• Undertake negotiation for budgets and financial plans with relevant groups and individuals in ways that build commitment to the plans. all requests for contracts and execute all contracts on behalf of company.

  What skills and experience do you need?

• Bachelor degree in business, law, engineering, supply chain or equivalent; Have Post Graduate Degree or other International Certifications in Supply Chain Management is preferable;

• Minimum 12 years of experience in procurement, logistics, and contract management in Mining Industry with a minimum 5 of those years working in a similar position as Superintendent Procurement Contract/ Jr Manager Procurement Contract;

• Previous experience in SAP would be preferable;

• Have background and experience in developing strategic long term project planning and relationship building; Sound understanding of the international and relevant Indonesian business, legal system, company law, immigration, manpower, tax, importation, mines and energy regulations; Full understanding of effective supply chain business processes, procedures and technology; Well refined presentation building and presentation skills in both English and Bahasa Indonesia;

• Have middle level operational inspector certificate (POM) or qualifications certificate recognized by KaIT (Chief Mines Inspector) in accordance with level of position;

• Strong leadership and organizational, scheduling & time management skills; Ability to work both independently and as a team player and thrive in a fast paced, high pressure environment dependent on managing multiple project timelines and schedules simultaneously; Ability to communicate well, and work productively with internal and external individuals; A commitment to safety and a desire to maintain our Indonesian mining operations to world class international safety standards; Demonstrate strong conceptual skills, and capable of developing lateral and practical solutions; High level of integrity and commitment; Good analytical, conflict resolution, sound decision making skills;

• Excellent communication skills in English both verbal and written and computer literate

CONTRACT ADMINISTRATOR (SCM Non Ops.)

(National - Site Based)

Some of your duties will include:

• Assist Lead / Superintendent to ensure successful procurement of goods and services through effective contracting in terms of costs, quality, quantity, services and availability.

• Assist to develop contract plans and strategies based on user department contracting requirements and provide regular progress status reports of all contracting activities.

• Use, monitor and update the contracting components of the ERP contracts administration systems, online contracts request system, and related data and reporting systems.

• Administer contract matters relating to Government regulatory compliance, claims, disputes, invoicing/payments, correspondence, back charges, taxes, insurance, liability, indemnities, bonds and retentions.

• Assist supervisor to Maintain standard contract documents and prepare formal contract documentation customized to suit specific contract requirements of company operational activities.

• Ensure timely and professional service to user departments in the preparation and evaluation

 What skills and experience do you need?

• Tertiary degree qualification in business/ engineering required with minimum 5 years’ Contract / Purchasing / Materials Management experience preferably within a large industry in Mining or Construction/ EPC Industry.

• Minimum 3 years of experience in similar role as contract administration with some years working on project/ site.

• Experience in purchasing high dollar items and preparing complex Purchase Orders or Purchase Contracts;

• General understanding of the Indonesian business, legal system, company law, immigration, manpower, tax, importation, mines and energy regulations;

• Strong analytical capabilities and negotiating skills, sound business sense, advanced documentation skills with high attention to detail.

• Excellent communication skills in English both verbal and written and computer literate.

SENIOR INTERNAL AUDIT - SPECIALIST OPERATIONS & IT GOVERNANCE

(National - Site Based)

Some of your duties will include:

• Carry out audits and compliance testing to ensure that plans, policies and procedures are operating effectively with appropriate controls and recommend improvement where necessary

• Review and evaluate internal procedures and supporting documentation to ensure that they provide an effective control system and to identify any weaknesses.

• Provide information and assistance to the clients to enable them to comply with statutory requirements and standards.

• Carry out reviews of specific functions and processes to promote an independent and consulting activity designed to add best value and recommend improvements.

• Assist in the development of any internal audit programme to ensure that all functions are subject to systematic review.

• Assist in the development and maintenance of all necessary internal control and procedures to assist the clients in complying with financial regulations, statutory standards and meeting their objectives.

• Treat all information received as confidential and not discuss anything outside of Internal Audit circles without prior permission.

• Carry out audit and performs ethics investigation assigned to Internal Audit.

 What skills and experience do you need?

• Bachelor’s degree in Information Technology, Accounting, or other related fields.

• Have minimum 5 years’ experience in similar role as Senior Specialist Internal Audit in IT audit fields; Mining experience will be considered and advantage; Preferably, IS audits as part of an integrated audit approach in an SAP environment (i.e., implementation, security, basis, SOD, Authorization), cloud technologies, operating systems, network, and tools.

• Experience of supporting the development of audit strategies and plans and in leading and supervising risk based audits; Experience performing Operational, Investigations and IS audits (i.e., ITGC,  IS governance, cybersecurity, CAAT, etc.); Experience performing IT audits attesting to organizations’ regulatory compliance (i.e., GAAP, SOX, COBIT, ISO-27000) and other security frameworks.

• Professional audit certifications preferred (CISA, CISSP, CPA, CIA is a plus); Preferable with knowledge of Anti-Fraud Program and fraud and ethics investigation.

• Strong knowledge of the various auditing standards and guidelines recognized in the industry, including ISACA IS Audit and Institute of Internal Auditors (IIA); Strong ability to research and gather information from both business and IT functions.

• Leads with integrity and respect; Excellent analytical, technical skills and auditing techniques (i.e. Operations, Investigation, IT internal control); Ability to work effectively with diverse populations and to engage in a collaborative, results-oriented team environment; Exceptional ability to work on and manage multiple projects and responsibilities effectively; Has initiative, planning & organising skills, interpersonal skills, teamwork, client focus; communicative, and able to work under pressure are preferred character traits.

• Strong presentation, verbal and written communication, and interviewing skills; Must be capable of presenting results to senior management.

• Excellent communication skills in English both verbal and written and computer literate.

SENIOR SPECIALIST PAYROL

(National - Site Based)

Some of your duties will include:

• Actively to maintain payroll system to support business and sites operations in order to create competitive, effective, and efficient organization comply with prevailing Laws and Regulations.

• To manage the company’s timekeeping and payroll function ensuring that employees are paid in accordance with the terms of the company regulation and policies, employee’s agreements and ensure that documentations are satisfactory to be in compliance with the various auditing, taxation and other needs of the company

• Keep all aspects for payroll in high confidentiality at all times.

• Establish and ensure practices are followed for accurate and timely payment of employee’s payroll, including terminations.

• Ensure payment of payroll and terminations are according to the company policies and procedures.

• Ensure that payroll problems are promptly dealt with by responding to inquiries from employees, co-workers and management. Maintain clear information about any problems.

• Prepare payroll cash forecast and send to Banking.

• Manage closing of the payroll cycle on a monthly and annual basis ensuring it is completed on schedule.

• For monthly closing, ensure intercompany payroll balance ties up with Denver reconciliations.

• Maintain all necessary journal entries (correction, allocation, etc.) for payroll.

• Ensure that bank accounts for payroll are reconciled on a monthly basis.

• Analyze and reconcile payroll-related general ledger accounts such as accrued payroll liability, accrued compensated absences, tax withholding, employer tax liability accounts, etc. Ensuring it is done on a monthly basis.

• Ensure manpower report and payroll report do every month and put in Q drive. For payroll report sent to Costing team.

• Prepare payroll CPI and statistics including ongoing issues and update the progress on a monthly basis.

• Ensure of Payroll Helpdesk tasks, email, faxes and letters to respond to employee’s enquiry and ensure it is promptly dealt with.

• Ensure closing of Time Sheet Online run smoothly in accordance with regulations.

• Ensure all payments to other parties such as Tax art 21, BPJS, Saving Plan and other parties are paid on time.

• Assume responsibility of generating, reconciling, timely reporting, and distribution of employee income tax returns (SPT).

• Review and evaluate work to ensure quality, timeliness and adherence to established policies and procedures.

• Assist in developing policies and procedures to ensure that the payroll function is well controlled and operates smoothly.

• Assist internal and external auditors by providing required documents and answering questions related to payroll matters.

• With Accounts Receivable, ensure that employee’s accounts receivable accounts are deducted and maintained in accordance with company policy.

• Oversee the use of Payroll system software and its interface with the human resources modules and accounting software.

• Ensure the Payroll function of business partner run smoothly in accordance with policy and procedure.

• Administer all compensation and benefit budget to ensure it fits with the budget allocation.

• "Implement agreed financial management processes and procedures to monitor actual expenditure and to control costs.

• Implement, monitor and modify agreed actions to maintain financial and overall project objectives throughout the project lifecycle

 What skills and experience do you need?

• Tertiary degree with a major study area of accounting or finance.

• At least 10 year of experience in payroll administration, cash management, accounts payable administration in mining/ construction industry.

• Have minimum 5 years’ experience in similar role as Sr. Supervisor/Coordinator Payroll

• Experience in financial operations and reporting in an international company is preferable

• Have Tax Knowledge; General understanding of the Indonesian Labor Law.

• Must have experience with a computer-based payroll system (prefer experience with SAP) and the use of MS Office programs (Master in excel and data calculation).

• Possess leadership trait, good communication and interpersonal skills; team player; good in coaching/mentoring; good analytical; conflict resolution; sound decision making skills.

• Excellent communication skills in English both verbal and written and computer literate.

SENIOR SPECIALIST – COMPLIANCE ASSURANCE

(National - Site Based)