Amman Mineral Group – Procurement & Contract Management; 7 positions

An Indonesian mining company which operates the copper and gold mining, and have a long-term expected mine life followed by processing stockpiles.

A Procurement & Contract team in Mineral Processing industry is expanding and would like to hear from you. We are looking for highly motivated and experienced professional to fill the following position :

SR. MANAGER PROCUREMENT & CONTRACT

(National - Site Based)

Some of your duties will include:

• Develop, prepare, implement and emphasis procurement & contract policy, procedure, and system, and monitor the synergy of Company procedures with its suppliers.

• Ensure purchase of goods is implemented through an effective purchase and stocks approval especially in terms of cost, quality, quantity, guarantee and availability.

• Provide direction and coordination with the Business Process Group regarding the development, implementation and updating of the supply and transport consolidation modules of the Ellipse materials management system, Quadrem E-Business systems. OAS Strategize system and other systems.

• Develop plans and strategies of goods purchase by referring to the requirements of end user departments and provide regular progress report of all activities of the goods procurement.

• Develop contract plans and strategies based on user department contracting requirements and provide regular progress status reports of all contracting activities.

• Develop, apply goods procurement fully utilizing best practices and driving to ensure maximum use of the Ellipse Material Management Modules, E-Management, E-Business and related base case and global supply chain enabled systems, assisted by IT Department.

• In conjunction with the IT Department, develop, implement and update the contracting components of the Ellipse contract management, E-business and related systems.

• Give work group direction, resolve problems, prepare schedules and set deadlines to ensure timely completion of sourcing, purchasing, expediting, shipping, importation, distribution and payment of goods, commodities, equipment and materials procured throughout the department.

• Manage approval of supplier’s stocks and administration activities related to compliance with government regulations, interaction, claim, guarantee, return and repair (of goods), hazardous materials management, payment, correspondence, meeting review, taxes, insurance, obligations, etc.

• Develop and maintain standard document of stocks approval and train employees to prepare official documents, which is adjusted with special requirement of the goods to support company operation and construction activities.

• Ensure timely and professional services for end user departments in preparing and evaluating tender, negotiation with tender companies, provide recommendation to management for approval, commercial public administration and complete existing requests.

• Support the Global Environmental group through reporting and compliance with procedures including completion of procurement activities as related to IMS, 5 Star, ISO, OSAS, and Data Acquisition Workbook

• Manage contract and contractor administrative matters relating to Government regulatory compliance and interaction, claims, disputes, invoicing/payments, correspondence, review meetings, back charges, taxes, insurance, liability, indemnities, bonds and retentions.

• Develop and maintain standard contract documents and train staff to prepare formal contract documentation customized to suit specific contract requirements of Company operational and construction activities.

• Ensure timely and professional service to user departments in the preparation and evaluation of bids, negotiation with bidders, and recommendation to management for approvals, preparation of contract documentation, issuance of award of contracts and regret letters, general commercial administration and overall contract management and close out of contracts.

• Provide specific focus and compliance to contract management and contractor activities with respect to Company standards for health safety and loss control, environmental management, external relations and local business initiatives and support.

• Approve all requests for contracts and execute all contracts on behalf of Company.

What skills and experience do you need?

• BA Degree in business, law, engineering, supply chain or equivalent.

• Post Graduate Degree or other International Certifications in Supply Chain Management

• Have middle level operational inspector certificate (POM) or qualifications certificate recognized by KaIT (Chief Mines Inspector) in accordance with level of position.

• Minimum 10 years of experience in procurement, logistics, and contract management with a minimum 5 of those years working in a senior position

• Background and experience in developing strategic long term project planning and relationship building.

• Sound understanding of relevant Indonesian business, legal system, company law, immigration, manpower, tax, importation, mines and energy regulations.

• Well refined presentation building and presentation skills in both English and Bahasa Indonesia.

• Full understanding of effective supply chain business processes, procedures and technology.

• Sound understanding of the International and Indonesian  business, legal system, company law, Immigration, manpower, tax, importation, mines and energy regulations.

• Well-developed computer skills to be able to implement and maintain effective systems and processes.

• Strong analytical capabilities and negotiating skills, sound business sense, advanced documentation skills with high attention to detail.

• Demonstrable and Strong Leadership skills and confidence.

• Fluent oral and written command of both the Indonesian and English language.

SUPERINTENDENT PROCUREMENT CONTRACT PROJECT (SCM NON OPS.)

(National - Site Based)

Some of your duties will include:

• Develop, prepare, implement and emphasis procurement & contract policy, procedure, and system, and monitor the synergy of company procedures with its suppliers;

• Ensure purchase of goods is implemented through an effective purchase and stocks approval especially in terms of cost, quality, quantity, guarantee and availability.

• Provide direction and coordination with the Business Process Group regarding the development, implementation and updating of the supply and transport consolidation modules of the SAP materials management system, Quadrem E-Business systems. OAS Strategize system and other systems.

• Develop plans and strategies of goods purchase by referring to the requirements of end user departments and provide regular progress report of all activities of the goods procurement.

• Develop contract plans and strategies based on user department contracting requirements and provide regular progress status reports of all contracting activities.

• Develop, apply goods procurement fully utilizing best practices and driving to ensure maximum use of the SAP Material Management Modules, E-Management, E-Business and related base case and global supply chain enabled systems, assisted by IT Department.

• In conjunction with the IT Department, develop, implement and update the contracting components of the SAP contract management, E-business and related systems.

• Give work group direction, resolve problems, prepare schedules and set deadlines to ensure timely completion of sourcing, purchasing, expediting, shipping, importation, distribution and payment of goods, commodities, equipment and materials procured throughout the department.

• Manage approval of supplier’s stocks and administration activities related to compliance with government regulations, interaction, claim, guarantee, return and repair (of goods), hazardous materials management, payment, correspondence, meeting review, taxes, insurance, obligations, etc.

• Develop and maintain standard document of stocks approval and train employees to prepare official documents, which is adjusted with special requirement of the goods to support business operation and construction activities.

• Ensure timely and professional services for end user departments in preparing and evaluating tender, negotiation with tender companies, provide recommendation to management for approval, commercial public administration and complete existing requests.

• Support the Global Environmental group through reporting and compliance with procedures including completion of procurement activities as related to IMS, 5 Star, ISO, OSAS, and Data Acquisition Workbook

• Manage contract and contractor administrative matters relating to Government regulatory compliance and interaction, claims, disputes, invoicing/payments, correspondence, review meetings, back charges, taxes, insurance, liability, indemnities, bonds and retentions.

• Develop and maintain standard contract documents and train staff to prepare formal contract documentation customized to suit specific contract requirements of business operational and construction activities.

• Ensure timely and professional service to user departments in the preparation and evaluation of bids, negotiation with bidders, and recommendation to management for approvals, preparation of contract documentation, issuance of award of contracts and regret letters, general commercial administration and overall contract management and close out of contracts.

• Provide specific focus and compliance to contract management and contractor activities with respect to company standards for health safety and loss control, environmental management, external relations and local business initiatives and support.

• Approve Review and monitor Procurement & Contract Department capital and operating budgets.

• Manage department routine and projects annual business planning (budgeting) process (headcount, Opex, Capex, and closure cost), identify issues, and propose improvements.

• Ensure that programs are conducted within approved budgetary constraints.

• Be accountable for approval of purchases and expenditure within the delegated limits of authority.

• Review monthly cost and production against budget, and identify improvements.

• Reforecast budget if necessary

• The budgeting and costing process are assisted by relevant subordinates

• Undertake negotiation for budgets and financial plans with relevant groups and individuals in ways that build commitment to the plans. all requests for contracts and execute all contracts on behalf of company.

 What skills and experience do you need?

• Bachelor degree in business, law, engineering, supply chain or equivalent; Have Post Graduate Degree or other International Certifications in Supply Chain Management is preferable;

• Minimum 12 years of experience in procurement, logistics, and contract management in Mining Industry with a minimum 5 of those years working in a similar position as Superintendent Procurement Contract/ Jr Manager Procurement Contract;

• Previous experience in SAP would be preferable;

• Have background and experience in developing strategic long term project planning and relationship building; Sound understanding of the international and relevant Indonesian business, legal system, company law, immigration, manpower, tax, importation, mines and energy regulations; Full understanding of effective supply chain business processes, procedures and technology; Well refined presentation building and presentation skills in both English and Bahasa Indonesia;

• Have middle level operational inspector certificate (POM) or qualifications certificate recognized by KaIT (Chief Mines Inspector) in accordance with level of position;

• Strong leadership and organizational, scheduling & time management skills; Ability to work both independently and as a team player and thrive in a fast paced, high pressure environment dependent on managing multiple project timelines and schedules simultaneously; Ability to communicate well, and work productively with internal and external individuals; A commitment to safety and a desire to maintain our Indonesian mining operations to world class international safety standards; Demonstrate strong conceptual skills, and capable of developing lateral and practical solutions; High level of integrity and commitment; Good analytical, conflict resolution, sound decision making skills;

• Excellent communication skills in English both verbal and written and computer literate.

SENIOR CONTRACT ADMINISTRATOR PROJECT (SCM NON OPS.)

(National - Site Based)

Some of your duties will include:

• Assist manager to ensure successful procurement of goods and services through effective contracting in terms of costs, quality, quantity, services and availability.

• Responsible for contract administration for the process fixed plant engineering and construction projects;

• Asist to implement existing procedures and establish new procedures where required. Required for internal working procedures and external procedures that will be applicable to contractors and vendors.

• Assist to ensure all contracts are commercially sound, mitigating risk for the project and conforming to project and company procedures and good international practice.

• Assist to manage the engineering works, equipment supply and construction contracts from inception to completion, ensuring all conditions are met, risks and costs are managed, claims against the project are avoided and claims against the contractors are identified and processed.

• Assist to negotiate agreements and contracts with suppliers of complex technical equipment to obtain the best prices, payment terms, terms and conditions and warranties.

• Effectively implements and manages plans, actions, procedures, and improvement strategies decided by the project management team. Supports business needs and ensures the cost-effective acquisition of goods and services, efficient flow of materials to the project and the timely movement of goods and services.

• Help to develop the procurement and contracting schedule with the support of internal and external project stakeholders.

• During construction and commissioning, ensure that the correct documentation, drawings and other technical information related to procurement and contract management are made available to the site teams.

• Investigate and solve technical issues relating to contracting and procurement that will come up during construction and commissioning.

• Submit necessary reports and recommendations to the Project Manager concerning project status and problems.

What skills and experience do you need?

• Tertiary degree qualification in business, engineering and/or logistics required with minimum 12 years’ Contract / Purchasing / Materials Management experience preferably within a large organization.

• 10 years of experience in contract administration with 5 of those years working as Senior Contract Administrator.

• Experience in purchasing high dollar items and preparing complex Purchase Orders or Purchase Contracts;

• Very good knowledge of FIDIC engineering, construction and equipment supply contracts; Very good knowledge of BOM/BOQ construction contracts.

• A thorough understanding of the project cycle, the ability to prioritise activities and to drive it to completion and to anticipate pinch points; Experienced in developing and implementing procedures and systems; Experienced in planning and executing project, construction and commissioning activities from a commercial and procurement perspective;

• General understanding of the Indonesian business, legal system, company law, immigration, manpower, tax, importation, mines and energy regulations;

• Strong analytical capabilities and negotiating skills, sound business sense, advanced documentation skills with high attention to detail.

• Excellent communication skills in English both verbal and written and computer literate.

• Contract Project based.

SENIOR BUSINESS ANALYST

(National - Site Based)

Some of your duties will include:

• To gather, analyse, conduct market exercise and develop an integrated market intelligence database that will be used during the outsourcing and negotiating with business partner.

• Assisting Procurement and Contract team on conducting project and business process improvement, procedure update and ad-hoc type project.

• Collect and analyze data of recommended vendors and price benchmarking from various market source.

• Conduct and coordinate financial, product, market, operational and related research to support strategic and business planning within the various departments and programs of the client group.

• Conduct and coordinate financial, product, market, operational and related research to support strategic and business planning within the various departments and programs of the client group

• To develop a market analysis big book to be used as the main reference for pricing benchmark and recommended business partner list.

• To assist, analyze root-cause and provide recommendation on team project and business process improvement.

• When required, to perform day to day job support as a relieve staff.

• Review a variety of areas including operations, purchasing, inventory, distribution and facilities

• Create informative, actionable and repeatable reporting that highlights relevant business trends and opportunities for improvement

• Perform duties/projects as assigned.

What skills and experience do you need?

• A bachelor’s degree in business or related field or an MBA

• Has a minimum of 5 years’ experience in business analysis or a related field.

• Has experience in Consulting Industry is preferable

• Experience creating detailed reports and giving presentations.

• Exceptional analytical and conceptual thinking skills; A track record of following through on commitments; The ability to influence stakeholders and work closely with them to determine acceptable solutions; Excellent documentation skills; Excellent planning, organizational, and time management skills;

• Excellent communication skills in English both verbal and written and Advanced computer skills;

SENIOR ANALYST - SOURCING PROCUREMENT (SCM OPERATIONS)

(National - Site Based)

Some of your duties will include:

• Responsible for procurement & contract of company operating equipment, parts and supplies. This position also responsible for negotiate and prepare Purchase Orders for domestic and international purchasing of complex and large dollar items.

• To purchase activities related to processing of purchasing requisitions, revisions, pricing and dealing with purchasing discrepancies.

• To manage and administer commercial aspects of contracting activities associated with either the Operations, Business, or External Relations groups in accordance with company policies and procedures, FCPA, Indonesian Law and Project Contract of Work while at the same time ensuring a high level support service to these user departments for contract bidding, negotiating, preparation and management and applying an ethical, efficient, risk managed, consistent and effective approach at every stage of the process.

• To gather, analyze, conduct market exercise and develop an integrated market intelligence database that will be used during the outsourcing and negotiating with business partner.

• Assisting Procurement and Contract team on conducting project and business process improvement, procedure update and ad-hoc type project.

• Collect and analyze data of recommended vendors and price benchmarking from various market source.

• Conduct and coordinate financial, product, market, operational and related research to support strategic and business planning within the various departments and programs of the client group.

• To develop a market analysis big book to be used as the main reference for pricing benchmark and recommended business partner list.

• To assist, analyze root-cause and provide recommendation on team project and business process improvement.

• When required, to perform day to day job support as a relieve staff.

• Review a variety of areas including operations, purchasing, inventory, distribution and facilities.

• Create informative, actionable and repeatable reporting that highlights relevant business trends and opportunities for improvement.

• Perform duties/projects as assigned.

What skills and experience do you need?

• A Bachelor degree in Industrial engineering or business administration or related field with minimum 7 years hands on experience in Mobile Asset Sourcing from Open Pit Mining company background, preferably within a large mining organization.

• Has minimum 4 years’ experience in similar role as Senior Analyst - Sourcing Procurement.

• Previous experience in SAP would be preferable;

• Has CAPEX exercise background and “ Plant Rate “exposure in Mining environment with minimum 3 years relevant hands-on experience is A MUST. 

• Candidate with Contract / FPA exposure would be much preferable.

• General understanding of the Indonesian business, legal system, company law, immigration, manpower, tax, importation, mines and energy regulations;

• Has experience in Consulting Industry is preferable

• Experience creating detailed reports and giving presentations.

• Exceptional analytical and conceptual thinking skills; A track record of following through on commitments; The ability to influence stakeholders and work closely with them to determine acceptable solutions; Excellent documentation skills; Excellent planning, organizational, and time management skills;

• Excellent communication skills in English both verbal and written and Advanced computer skills;

CONTRACT ADMINISTRATOR (SCM OPERATIONS)

(National - Site Based)

Some of your duties will include:

• Assist Lead / Superintendent to ensure successful procurement of goods and services through effective contracting in terms of costs, quality, quantity, services and availability.

• Assist to develop contract plans and strategies based on user department contracting requirements and provide regular progress status reports of all contracting activities.

• Use, monitor and update the contracting components of the ERP contracts administration systems, online contracts request system, and related data and reporting systems.

• Administer contract matters relating to Government regulatory compliance, claims, disputes, invoicing/payments, correspondence, back charges, taxes, insurance, liability, indemnities, bonds and retentions.

• Assist supervisor to Maintain standard contract documents and prepare formal contract documentation customized to suit specific contract requirements of company operational activities.

• Ensure timely and professional service to user departments in the preparation and evaluation

What skills and experience do you need?

• Tertiary degree qualification in business/ engineering required with minimum 5 years’ Contract / Purchasing / Materials Management experience preferably within a large industry in Open Cut Mining

• Minimum 4 years of experience in similar role as contract administration related to Mining Operation Commodity such as Heavy Mining Equipment, spare part, etc, with some years working on project/ site.

• Familiar with SAP (module SAP Ariba user)

• Experience in purchasing high dollar items and preparing complex Purchase Orders or Purchase Contracts;

• General understanding of the Indonesian business, legal system, company law, immigration, manpower, tax, importation, mines and energy regulations;

• Strong analytical capabilities and negotiating skills, sound business sense, advanced documentation skills with high attention to detail.

• Excellent communication skills in English both verbal and written and computer literate.

SPECIALIST PROCUREMENT / BUYER (SCM OPERATIONS)

(National - Site Based)

Some of your duties will include:

• Adhere to the domestic purchasing strategy and operational corporate requirements.

• Participate in the day-to-day operation of the SAP supply management and forward purchasing systems to process routine purchase electronically.

• Check the recommended supplier against records of approved, reliable suppliers so that prices and deliveries can be guaranteed in relation to the company’s experience of supplier performance.

• Check that the proposed purchase strategies are acceptable to the end user by sending quotations from the supplier to the end user for checking the proposed delivery time, the price quoted and proposed quality. In cases where there are disagreements from the end user, refer to the Supervisor Procurement for alternative strategies.

• Arrange for approval of quotation reviews according to relevant financial and end user authority level and once approval is received, process, distribute and file the completed purchase order.

• Monitor and rectify purchasing discrepancies.

• Deal with price variances and determine if charges from suppliers are consistent with purchase order details. Make narrative notations and forward changes to the Superintendent for implementation.

• Maintain records of all dealings with suppliers on computerized database in relation to domestic and international purchases.

• Develop contract plans and strategies based on user department contracting requirements and provide regular progress status reports of all contracting activities.

• Use, monitor and update the contracting components of the Ellipse contracts administration systems, online contracts request system, and related data and reporting systems.

• Administer contract matters relating to Government regulatory compliance, claims, disputes, invoicing/payments, correspondence, back charges, taxes, insurance, liability, indemnities, bonds and retentions.

• Maintain standard contract documents and prepare formal contract documentation customized to suit specific contract requirements of company operational activities.

• Ensure timely and professional service to user departments in the preparation and evaluation of bids, negotiation with bidders, and recommendation to management for approvals, preparation of contract documentation, issuance of award of contracts and regret letters, and, management and close out of contracts all in English or Bahasa Indonesian language.

• Administer Operations, Business, or External Relations group’s requests for contracts.

What skills and experience do you need?

• A Bachelor degree in Industrial engineering or related field with minimum 10 years’ purchasing/ contract administrator experience preferably within a large mining organization.

• Has minimum 4 years’ experience in similar role as Specialist Procurement/ Buyer in open pit Mining with similar scale and handling similar commodity;

• Previous experience in SAP would be preferable;

• Experience in purchasing high dollar items and preparing complex Purchase Orders or Purchase Contracts.

• General understanding of the Indonesian business, legal system, company law, immigration, manpower, tax, importation, mines and energy regulations;

• Strong analytical capabilities and negotiating skills, sound business sense, advanced documentation skills with high attention to detail.

Excellent communication skills in English both verbal and written and computer literate.

Please share your CV specifically by mentioning your detail experiences, responsibilities, and skills in accordance with the requirements needed for the position you applied. Send your application by email to Recruitment@amman.co.id (not more than 1000kb with put the Job Title_Name_PCM on your subject) no later than 4 April 2023.

Only qualified, short-listed applicants will be contacted for furthers process

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