Copper Gold Mining Company – Supply Chain; 10 Positions

An Indonesian mining company which operates the copper and gold mining, and have a long-term expected mine life followed by processing stockpiles.

To support our expansion project, we are looking for highly motivated and experienced professional to fill the following position :

SR. MANAGER PROCUREMENT & CONTRACT

(National - Site Based)

Some of your duties will include:

• Develop, prepare, implement and emphasis procurement & contract policy, procedure, and system, and monitor the synergy of Company procedures with its suppliers.

• Ensure purchase of goods is implemented through an effective purchase and stocks approval especially in terms of cost, quality, quantity, guarantee and availability.

• Provide direction and coordination with the Business Process Group regarding the development, implementation and updating of the supply and transport consolidation modules of the Ellipse materials management system, Quadrem E-Business systems. OAS Strategize system and other systems.

• Develop plans and strategies of goods purchase by referring to the requirements of end user departments and provide regular progress report of all activities of the goods procurement.

• Develop contract plans and strategies based on user department contracting requirements and provide regular progress status reports of all contracting activities.

• Develop, apply goods procurement fully utilizing best practices and driving to ensure maximum use of the Ellipse Material Management Modules, E-Management, E-Business and related base case and global supply chain enabled systems, assisted by IT Department.

• In conjunction with the IT Department, develop, implement and update the contracting components of the Ellipse contract management, E-business and related systems.

• Give work group direction, resolve problems, prepare schedules and set deadlines to ensure timely completion of sourcing, purchasing, expediting, shipping, importation, distribution and payment of goods, commodities, equipment and materials procured throughout the department.

• Manage approval of supplier’s stocks and administration activities related to compliance with government regulations, interaction, claim, guarantee, return and repair (of goods), hazardous materials management, payment, correspondence, meeting review, taxes, insurance, obligations, etc.

• Develop and maintain standard document of stocks approval and train employees to prepare official documents, which is adjusted with special requirement of the goods to support company operation and construction activities.

• Ensure timely and professional services for end user departments in preparing and evaluating tender, negotiation with tender companies, provide recommendation to management for approval, commercial public administration and complete existing requests.

• Support the Global Environmental group through reporting and compliance with procedures including completion of procurement activities as related to IMS, 5 Star, ISO, OSAS, and Data Acquisition Workbook

• Manage contract and contractor administrative matters relating to Government regulatory compliance and interaction, claims, disputes, invoicing/payments, correspondence, review meetings, back charges, taxes, insurance, liability, indemnities, bonds and retentions.

• Develop and maintain standard contract documents and train staff to prepare formal contract documentation customized to suit specific contract requirements of Company operational and construction activities.

• Ensure timely and professional service to user departments in the preparation and evaluation of bids, negotiation with bidders, and recommendation to management for approvals, preparation of contract documentation, issuance of award of contracts and regret letters, general commercial administration and overall contract management and close out of contracts.

• Provide specific focus and compliance to contract management and contractor activities with respect to Company standards for health safety and loss control, environmental management, external relations and local business initiatives and support.

• Approve all requests for contracts and execute all contracts on behalf of Company.

What skills and experience do you need?

• BA Degree in business, law, engineering, supply chain or equivalent.

• Post Graduate Degree or other International Certifications in Supply Chain Management

• Have middle level operational inspector certificate (POM) or qualifications certificate recognized by KaIT (Chief Mines Inspector) in accordance with level of position.

• Minimum 10 years of experience in procurement, logistics, and contract management with a minimum 5 of those years working in a senior position

• Background and experience in developing strategic long term project planning and relationship building.

• Sound understanding of relevant Indonesian business, legal system, company law, immigration, manpower, tax, importation, mines and energy regulations.

• Well refined presentation building and presentation skills in both English and Bahasa Indonesia.

• Full understanding of effective supply chain business processes, procedures and technology.

• Sound understanding of the International and Indonesian  business, legal system, company law, Immigration, manpower, tax, importation, mines and energy regulations.

• Well-developed computer skills to be able to implement and maintain effective systems and processes.

• Strong analytical capabilities and negotiating skills, sound business sense, advanced documentation skills with high attention to detail.

• Demonstrable and Strong Leadership skills and confidence.

• Fluent oral and written command of both the Indonesian and English language.

SENIOR SPECIALIST IMPORT & INVENTORY (EPC - SMELTER)

(National - Site Based)

Some of your duties will include:

• Responsible for getting approval Of Master List/ import license as required by Company project.

• Prepare equipment and material data base for importation, inventory list and develop coordination with EPC contractor, Ministry of Industry and BKPM to get the permit license of import equipment (Master List).

• Prepare the Master List document, manage submission of Master List permit to Ministry Of Industry and BKPM, manage daily import operation and custom clearance by establishing relationships with EPC contractor, Government stake holders such as BKPM, Customs, Ministry of Trade, Ministry of Industry, Ministry of Environment to resolve any problems that may arise and ensure the proposal letter and submission of import document are in compliance with applicable laws and regulations pertaining to Importation.

• Supporting project team dealing with central/local government on local content matters.

• Responsible to deliver project masterlist and relevant importation permits in timely manner, and also to ensure custom clearance for Imported items proceeding smoothly.

• To ensure that the EPC contractor prepares Master List data and document in accordance with BKPM requirements and coordinate with BKPM to establish multiple Master List procedures.

• To ensure in getting import license permit process,  Clear communications both internally and externally.

 What skills and experience do you need?

• Bachelor’s degree in Engineering/Technical or Commercial background with 5 - 8 years equivalent specific work experience in logistics, trade compliance, import equipment and master list, or another related field/project 

• Good knowledge of Importation and Shipping processes, Good written and verbal communication in English and collaborative skills

• Has working knowledge and a demonstrated ability to properly navigate and understand import knowledge, custom clearance, and shipping and comply with related government regulations in the works area: Have experience in the field of logistics and importation process, starting from purchase of goods (both domestic and imported), customs clearance activities of the Oil & Gas, LNG industry, activities of local and imported goods from vendors, storage inventory and issuance of goods up to monitoring and control inventory of goods as the major investment and meet with project reliability and safety.

• Experience of preparing Master List document, Process getting Master list license BKPM, able to review/check of engineering document in Oil& Gas, LNG project or other related project.

• High attention to detail is a must for this position, Ability to work independently with less supervision, Superior organizational skills, ability to prioritize and manage multiple tasks, Maintain complete and accurate records on the Company projects, Excellent customer service skills, including written and verbal communication,  Work effectively both independently and as part of a team and Ability to interpret technical sheets

SENIOR SPECIALIST EXPORT IMPORT

(National - Site Based)

Some of your duties will include:

Local Logistics / EXIM Strategy

• Develop and implement company logistics strategy encompassing both site and corporate operational requirements.

• Provide supervision and leadership for EXIM team in export and import customs clearance activities, annual RKAB preparation, customs audits, as well as its administration.

• Assist Supt. Logistics & EXIM in daily routine of Import Export Clearance and related activities and its documentation.

• Provide timely and regular update, feedback and input to Supt. Logistics & EXIM and Port/Logistics Manager in relation to export import activities as well as GOI relation at local site.

• Maintain good communication with Customs and other local Governmental office and be present / attend any coordination meeting whenever required.

• Attending the tax court hearing as a witness of export concentrate process whenever required by the company.

• Maintain good relationship with all related government officials with respect to Company Ethic and procedures.

Import – Related Activities

• Responsible on maintaining, reviewing and updating of HS (Harmonised system) code and do any necessary correction and recommendation in case of disputes.

• Responsible on controlling, reviewing and updating of Master List / Import Purchasing / Import Quota usage in relation with RKAB.

• Preparing the Import Documentations to Customs for Cargo Import Clearance and ensure the data correctness i.e. price, quantity, weight, dimension and descriptions.

• To prepare and submit request / application for a surveyor inspection at the origin for each commodity which requires it.

• To prepare the Tire, Steel and other Import commodities data for import planning and coordinate with company Permitting department.

• To prepare data in relation to Tire, Steel and Other Import commodities and coordinate with Permitting department for permit application to Trade Department.

• To prepare the data for plan of mandatory SNI import of commodities which shall be coordinated with Permitting team for applying the permit of “Pertimbangan Teknis” (Pertek) to Ministry of Industri.

• Prepare and compile data for Importing Non-New Capital Goods (Barang Modal Bukan Baru - BMTB) and further coordinate with the company Permitting Department to submit applications for Import Trade Permits.

Others

• Responsible in providing the correctness and accuracy as well as completeness for any export and import documents which will be submitted to customs.

• Checking physical materials at bond yard if required by Customs and before re-export.

• Provide supervision on concentrate sampling which is conducted by 3rd Party as per requirements up to ROA and COA preparation

• Provide supervision to export team in monitoring the export loading, export document accuracy as well as export tax duty correctness.

Financial, Data Management & Reporting

• Responsible on preparing Master list / Import Purchase realization as well as trending cost duty and tax paid in monthly basis to be compared the RKAB / Budget, share to all related parties concerned.

• Responsible in preparing the supporting data for annual RKAB report in collaboration with other internal departments within SCM.

• Responsible in preparing data for Custom Audit and as a counterpart for the Superiors (Superintendent and Port/Logistics Manager) in custom audit process.

• Responsible in preparing and providing the weekly and monthly export and import reports.

• Preparing the necessary data for scrap handover including permit and tax related matter.

• Other duties as assigned.

What skills and experience do you need?

• Formal degree qualification in Business, engineering and/ or  logistic or equivalent experience

• Minimum of 12 years export / import experience preferably within a large mining organization with 5 years in senior level as Senior Specialist Export Import.

• Minimum have extensive years of experience interfacing with government departments at a senior level.

• Good knowledge of Indonesian Customs regulation is a must and experience on International shipping is required;

• Have middle level operational inspector certificate (POM) or qualifications certificate            recognize by KaIT (Chief Mines Inspector) in accordance with level of position;

• Strong communication skills and proven ability to engage and build relationships across multiple layers of the organization from senior management to site leaders and Operations Crew, and other Stakeholder;

• Very good organizational skills with the ability to effectively priorities tasks and work both independently and as part of a team;

• Strong analytical capabilities and negotiating skills, sound business sense, advanced documentation skills with high attention to detail;

• You will be part of a high performance team within Operations Services dedicated to continuous improvement, your diversity of thought, energy and practical experience will be highly valued;

• Excellent communication skills in English both verbal and written and computer literate

SENIOR BUSINESS ANALYST

(National - Site Based)

Some of your duties will include:

• To gather, analyse, conduct market exercise and develop an integrated market intelligence database that will be used during the outsourcing and negotiating with business partner.

• Assisting Procurement and Contract team on conducting project and business process improvement, procedure update and ad-hoc type project.

• Collect and analyze data of recommended vendors and price benchmarking from various market source.

• Conduct and coordinate financial, product, market, operational and related research to support strategic and business planning within the various departments and programs of the client group.

• Conduct and coordinate financial, product, market, operational and related research to support strategic and business planning within the various departments and programs of the client group

• To develop a market analysis big book to be used as the main reference for pricing benchmark and recommended business partner list.

• To assist, analyze root-cause and provide recommendation on team project and business process improvement.

• When required, to perform day to day job support as a relieve staff.

• Review a variety of areas including operations, purchasing, inventory, distribution and facilities

• Create informative, actionable and repeatable reporting that highlights relevant business trends and opportunities for improvement

• Perform duties/projects as assigned.

What skills and experience do you need?

• A bachelor’s degree in business or related field or an MBA

• Has a minimum of 5 years’ experience in business analysis or a related field.

• Has experience in Consulting Industry is preferable

• Experience creating detailed reports and giving presentations.

• Exceptional analytical and conceptual thinking skills; A track record of following through on commitments; The ability to influence stakeholders and work closely with them to determine acceptable solutions; Excellent documentation skills; Excellent planning, organizational, and time management skills;

• Excellent communication skills in English both verbal and written and Advanced computer skills;

SENIOR PROCUREMENT ANALYST – BULK MATERIAL

(National - Site Based)