PT. Saipem Indonesia; Document Control (Expert Level / Head)

Saipem is a leading company in engineering, drilling and construction of major projects in the energy and infrastructure sectors. It is “One-Company” organized in five business divisions (Offshore E&C, Onshore E&C, Offshore Drilling, Onshore Drilling and XSight, dedicated to conceptual design).

Saipem is a global solution provider with distinctive skills and competences and high-tech assets, which it uses to identify solutions aimed at satisfying customer requirements. Listed on the Milan Stock Exchange, it is present in over 60 countries worldwide and has 32 thousand employees of 120 different nationalities.

We are seeking for best candidates to fill the vacant position:

1. POSITION  : DOCUMENT CONTROL (EXPERT LEVEL / HEAD)

Department/Project : PCON DEPARTMENT

Education  : University Graduate / Bachelor

Working Experiences : More than 10 years in similar position or similar field

Working Status  : 6 months contract (extendable)

Work location   : Jakarta

REQUIRED WORKING SKILLS/QUALIFICATION/SERTIFICATION

• Excel expert and Familiar with IBIS PAGE is mandatory.

• Fluent in English.

• Experience in Oil & Gas Industry.

• Knowledge of company EDMS. Ability to configure an entire project in EDMS. Ability to configure and analyze WBS and progress calculation in the EDMS. Ability to create and analyze in-depth reports. Ability to analyze project contractual requirements and configure EDMS accordingly. Ability to participate in the development of new project reports by analyzing the available EDMS data. Ability to promote the use of EDMS within the project team and to suggest ways to improve document control management on the project.

• Management of change. Knowledge of the overall project change management process, the functions involved, the procedures concerned, MOC tool, and the impacts on project economics.

• Project Analysis and Reporting. Knowledge of the objectives of project control project analysis and reporting, knowledge of the notions of progress status and s-curves, key project indicators or parameters, earned value and productivity.

• Project control processes. Knowledge of the project control scope, activities, tools, roles involved, documents, interfaces and deliverables.

• Project Control Systems. Knowledge of project control system tools and their integration logics. Knowledge of information management techniques. Capacity to interface with users to collect and address problems.

• Project Planning. Knowledge of applicable standards linked to the project planning processes. Capability to ensure planning, scheduling, development, execution, monitoring, controlling and implementation set-up for Progress Measurement System in accordance with the project complexity. Capability to ensure that any deviation from plan is promptly spotted and analyzed, the final time impact is estimated, and the effect of corrective actions taken is monitored.

• Information and communication Management. Knowledge of communications, information, and documentation management within a project.

BRIEF JOB DESCRIPTIONS

1. Support in analyzing, organizing and managing the document management processes and activities in accordance with Saipem procedures. Provide monitoring of resources and interface with Document Controllers, Function Representatives and Document Service Assistants involved in the Project on Document Management topics. Ensure knowledge transfer and preservation of Document Management topics across Saipem.

2. Support the Organization and Logistic analysis of the specific project, as well as the analysis of all involved Entities.

3. Support and assist in defining the Project Document Management Process and setup the Project Progress Calculation.

4. Control and monitor Client Approval Process and Document submission to the Client.

5. Support in defining, organizing and managing the Final Project documents handover to the Client.

6. Transfer, preserve and maintain the Document Management Knowledge.

7. Ensure Document Management Methodology and Procedures maintenance and compliance, preparing the relevant project procedures.

8. Support and assist in organizing and controlling Reports.

9. Provide Help Desk support on the Document Management Tools in use.

10. Organize Document Register and Master Data List activities.

11. Ensure training and assistance on Project Document Management topics, including distant sites.

12. Support the Project Manager and the Risk Owners in minimizing risk impacts and maximizing opportunities identified within the Project.

13. Control and monitor progress calculation, document list status, workflow, internal distribution, transmittals, etc.

14. Upload Project Templates and Contractual Documentation into the system.

15. Control or assist in workflows management and document distribution.

16. Control or assist in linking document to activities, purchase request/order, to plant structure, etc.

17. Control documentation formal correctness.

Recruitment email: recruitment@saipem.com

“Saipem and its subsidiaries recruit their #humanresources through specific procedures, selecting and #hiringcandidates, adopting criteria of merit, ability and professionalism in all #recruitmentdecisions and will never request payment of any kind. If you want to search #jobopportunities in Saipem. Please refer to the “careers” area of the Saipem website of the official Saipem LinkedIn page and be careful about any other kind of unofficial requests.”